GDPR-Compliant Invoice Management for EU Businesses
Invoice automation built with EU compliance as a first principle. All data stored in Frankfurt, Germany. GDPR DPA included. Configurable retention policies. No US data transfers.
Why GDPR Matters for Invoice Management
Invoices from sole traders and freelancers contain personal data. Name, address, VAT number, bank details. Under GDPR, you need a lawful basis for processing this data, appropriate safeguards, and a signed DPA with any tool you use to process it on your behalf.
Many popular invoice tools are US-hosted, requiring Standard Contractual Clauses and Transfer Impact Assessments for GDPR compliance. Invoflux eliminates this complexity entirely: data stays in the EU.
Beyond data residency, GDPR also requires: data minimization, retention limits, access controls, audit trails, and breach notification. Invoflux implements all of these as standard features.
GDPR Compliance Features
EU Data Residency
All invoice data stored in Frankfurt, Germany on Hetzner infrastructure. No data leaves the EU. No US transfers, no Standard Contractual Clauses required.
GDPR DPA Included
A GDPR-compliant Data Processing Agreement is included with all plans. It covers processing scope, data subject rights, security obligations, and breach notification.
Encryption at Rest & in Transit
All data encrypted at rest (AES-256) and in transit (TLS 1.2+). OAuth-only email connections. Invoflux never sees or stores your email password.
Minimal Data Processing
Invoflux extracts invoice fields but does not permanently store original PDFs by default. Document storage is opt-in, in line with GDPR's data minimization principle.
Role-Based Access Controls
Granular permissions per user and accountant. Full audit log of all invoice access, downloads, and modifications. Ready for data subject access requests.
Configurable Retention Policies
Set retention periods aligned with your country's VAT law (5 years in PL, 7 years in DE). Invoflux auto-purges data after the configured period.
EU Hosting vs. US Hosting: What's the Difference?
| Consideration | EU Hosting (Invoflux) | US Hosting |
|---|---|---|
| Data residency | Frankfurt, Germany | US (AWS, GCP, Azure) |
| GDPR transfer mechanism needed | No | Yes (SCC + TIA required) |
| EU jurisdiction for disputes | Yes | Varies |
| Compliance documentation burden | Low | High |
| Risk of Schrems III invalidation | None | Possible |
GDPR & Compliance FAQ
Is Invoflux GDPR compliant?
Yes. Invoflux is EU-hosted (Frankfurt, Germany), processes data under EU jurisdiction, provides a GDPR-compliant Data Processing Agreement with all plans, and implements encryption at rest and in transit.
Where is invoice data stored?
All data is stored on Hetzner infrastructure in Frankfurt, Germany. No data is transferred to the US or other third countries. This eliminates the need for Standard Contractual Clauses or Transfer Impact Assessments.
Do I need a Data Processing Agreement (DPA) with Invoflux?
Yes, and Invoflux provides one. A GDPR-compliant DPA is included with all plans. It defines the scope of processing, your rights as a data controller, Invoflux's obligations as a processor, and security commitments.
Does Invoflux store invoice PDFs?
By default, Invoflux extracts data from invoices but does not permanently store the original PDF files. Storage can be enabled by opt-in if you need document archiving. This minimizes data retention in line with GDPR's data minimization principle.
How long does Invoflux retain invoice data?
Retention periods are configurable per your legal requirements. EU VAT law typically requires 5-7 years depending on your country. Invoflux supports configurable retention policies and will purge data automatically after the configured period.
EU-Hosted Invoice Automation, Starting Free
GDPR-compliant by design. DPA included. No US data transfers. Start automating your invoice workflow today.
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